Tuition and Fees
Tuition
Tuition is charged on a per credit hour basis, for all students and all classes. Most classes are 3 credits and the recommended maximum full-time class load for residential students is 27 credits per year. Current tuition is * $339 per credit, * $1,017 for a typical class, or * $9,153 for 27 credits.
Drop/Withdrawal credits
Students who drop one or more courses receive tuition credit on their account according to the deadline schedule shown in the table below.
| Drop Deadline – Full Semester Classes | Drop Deadline - 2 Week Intensives | Tuition Credit |
|---|---|---|
| 1st & 2nd weeks of semester | 2nd day of class | 100% |
| 3rd & 4th weeks of semester | 4th day of class | 50% |
No tuition credit will be given after the fourth week of class, except under the following circumstances:
- the Dean approves a written appeal from the student explaining that the withdrawal is due to extenuating circumstances;
- the student has not attended ESR before the semester in which he or she withdraws from the school, and the withdrawal occurs on or before the seventh week of classes. For these students only, a “pro-rata” refund will be given in proportion to the number of weeks attended by the student during the semester in which he or she withdraws, in accordance with Federal regulations.
Students who receive Federal Student Aid loans and subsequently withdraw from classes may be required to refund some or all of the funds. See the Financial Aid section, page 69, for additional information.
Registration Fee
All students pay a registration fee of * $100per session. Once a student registers for a class, this fee is non-refundable, even if all classes are dropped. A portion of this fee goes to the Student Meeting for Business to subsidize funding of student-sponsored activities. The remainder covers administrative costs associated with creating and maintaining student accounts.
Technology Fee
All students pay a technology fee of * $50 per session, which contributes to the provision of network services and other technological resources vital to the success of ESR’s programs. This fee is also non-refundable.
Common Meal Fee
An important community event at ESR is the weekly Common Meal, which is held during both 2-week Intensives and full semester classes. Residential students are charged * $78 per semester. All students, both Residential and Access, are charged * $12 per Intensive. This fee is credited if all classes are dropped. Those with extenuating circumstances that prevent attendance or eating at Common Meal, such as special dietary restrictions, may request an exemption from the Business Manager.
Occasional Student Fee
Students enrolled as Occasional students pay a * $35 annual continuation fee, which maintains a student’s active status, even while not taking classes. Occasional students do not have to re-apply for admission after initial acceptance into the program. They receive an annual listing of course offerings and other events at ESR.
Late Registration Fee
Students not registering during the announced registration period are charged a late registration fee of * $50 per session. This also applies to students whose registration has a financial hold past the registration period. The enrollment period for returning students can be found on the Academic Services calendar. New students register on line prior to their first class and are not subject to a late fee.
Audit Fee
The audit fee is * $300 per course. See Auditing courses, p. 35.
M.A. Continuing Research Fee
M.A. students who have completed the required courses, who are not enrolled for classes or thesis credit, and who continue in residence at ESR are charged a Continuing Research Fee of * $200 per session. This fee covers the costs of community activities, library privileges, and consultation with faculty. M.A. students who are not enrolled and who are not in residence will be charged the fee on a semester by semester basis at any time that they re-establish active consultation with faculty on their thesis project.
Clinical Pastoral Education Fees
Students wishing to receive academic credit for their participation in a Clinical Pastoral Education program are charged the regular tuition rates for the number of credit hours received. ESR reimburses the institution in which the program is taken. There must be at least a * $100 margin to cover service costs at ESR. Otherwise, in addition to the student’s tuition, there will be a charge sufficient to provide the * $100.
Graduation Fee
All students expecting to graduate are billed a * $100 fee in their final session of course work to cover administrative expenses.
Health Care Fee
The office and clinic area for Earlham Health Services are located in Earlham Hall on the College campus. There is a Health Services Fee of * $25-$35per visit, plus a charge for medications. A flyer detailing services is sent to new students before arriving on campus.
Group Hospitalization And Medical Insurance
All full-time residential students are required have group medical insurance, from either private insurance or a plan offered by ESR. Students are responsible for enrolling in and paying for any insurance themselves. ESR does not administer any plans, but works with an insurance broker to find competitive plans. Two or three different options are usually offered for the student to compare, and select the one most appropriate to their needs. Some plans offer coverage to family members and part-time students.
Student Housing
ESR does not provide housing except to International Cooper Scholarship students. We do, however, offer assistance in finding off-campus housing. There are several options for single as well as shared or family housing located close to campus. The Admissions Office maintains a current listing of available properties for both long-term housing and lodging during 2-week Intensives.
SUMMARY OF FEES (all fees are subject to annual change) |
|
Application* |
$35 |
Acceptance Confirmation* |
$1090 |
Graduation |
$100 |
Transcript (each)* |
$5 |
Tuition (per credit) |
$339 |
Audit (per class) |
$300 |
Occasional (per year)* |
$35 |
Earlham Health Services (per visit, not including medications) |
$25-$35 |
Per Session: |
|
Registration* |
$100 |
Technology* |
$50 |
Common Meal |
$78 |
Late Registration* |
$50 |
M.A. Continuing Research |
$200 |
* indicates a non-refundable fee |
|
BILLING AND PAYMENT PROCEDURES
The Earlham School of Religion does not require pre-payment of tuition, except in cases of repeated late payments by the student. Billing Statements are issued in August for Session One and in January for Session Two. Payment of the balance due from tuition and fees, less any ESR scholarships, FSA Loans, or other credits, is Due Upon Receipt of the Billing Statement. By special arrangements, payments can be made in installments during a session. A 1% per month service charge is added to any unpaid balance over 30 days.
Additional charges and credits to the student’s account are periodically recalculated during Add/Drop periods. Lilly Library late return or lost book charges, and Earlham Health Services fees may also be added to the student statement. Revised Billing Statements are issued during the first week of each month. As always, payment in full is Due Upon Receipt of any statement showing a balance due.
Registration in subsequent sessions, and graduation from ESR, are contingent upon satisfactory settlement of the student’s account. No transcripts or diplomas can be issued until all accounts are paid in full.
Federal Student Aid loans
Stafford and Perkins FSA loans are disbursed to the student’s account within the first few weeks of classes, assuming that the student has completed all necessary steps. If the amount of FSA loans disbursed is greater than the amount due on the student’s account, a refund check is issued to the student within 14 days of the loan disbursement date. Students who receive FSA loans may be required to return all or part of any refund to the lender if the semester is not completed. ESR is required to follow a complex formula to calculate the amount of the refund that is to be returned to the Lender and to the school. The order of funds returned is first to the lender, second to the school grant program, and third, to the student. See the Financial Aid section below for more information.
Credits and Refunds for Dropped Classes
Credit is issued to the student’s account for classes dropped within deadlines. Registration and Technology fees are never credited, even if a students drops all classes in a session. Common Meal fee will be credited on a prorated basis if all classes are dropped. See page 67 for deadline information.
Refunds for tuition and fees that have previously been paid, and subsequently dropped, are issued once a month. The specific drop deadlines dates are listed in our on-line Academic Calendar.